Lexoffice Paypal

Features * Automatic invoice creation in Lexoffice when orders are placed. * Customer data synchronization between Shopware and Le... Shopware Store BrewMan V7 Help Guides - Premier Systems | Mojo Helpdesk Accounts Link * 7: Set Up Integrations. BrewMan can integrate with different accounts packages and sales tools. This will take you... BrewMan Lexware Office (lexoffice) FiBu - Shopware Store Dec 31, 2025 —

Lexoffice and PayPal: How to Automate Your German Accounting For freelancers, small business owners, and self-employed professionals in Germany, lexoffice has become the go-to cloud accounting software. One of its most powerful features is the direct integration with PayPal . If you sell products online, offer digital services, or receive international payments, chances are high that PayPal is one of your primary payment methods. Manually booking every single PayPal transaction can be a nightmare. Here is how the lexoffice-PayPal connection solves that problem. Why Connect PayPal to lexoffice? German tax laws (specifically GDPdU and GoBD) require that every business transaction is recorded in a traceable, audit-proof manner. Without automation, you would have to:

Download CSV reports from PayPal. Match each transaction to an invoice. Manually assign the correct tax rates (19%, 7%, or reverse charge).

The lexoffice integration eliminates these steps entirely. How the Integration Works Lexoffice does not just import PayPal transactions as generic "income." It performs a smart reconciliation . Here is the process: lexoffice paypal

Connection: In your lexoffice dashboard, navigate to "Payment services" > "PayPal" and log in to your PayPal Business account to grant secure read-access. Automatic Import: Lexoffice automatically fetches all incoming and outgoing PayPal transactions (usually once daily). Matching: The AI-powered system tries to match each PayPal payment to an existing open invoice inside lexoffice. Booking: Once matched, the payment is automatically marked as "paid," and the correct VAT is applied. If no match is found, it lands in your "Unclear transactions" queue for manual assignment.

Handling Fees and Currency Exchange This is where many users get confused. PayPal does not transfer the full amount your customer paid. They deduct fees first. How lexoffice handles this:

Gross principle: Lexoffice imports the gross amount your customer actually paid (e.g., €110). Fee recognition: The PayPal fee (e.g., €3.50) is automatically recorded as a deductible operating expense. Net credit: The remaining amount (€106.50) is what lands in your bank account. Features * Automatic invoice creation in Lexoffice when

You do not need to create a separate "PayPal Fees" expense report. Lexoffice does it automatically. Important: Bank Account vs. PayPal Wallet A common mistake is assuming the PayPal integration replaces your bank integration.

You still need to connect your bank account. When you transfer money from your PayPal wallet to your business bank account, lexoffice recognizes this as a "transfer between own accounts" (no tax event). Do not book PayPal income twice. If you only connect your bank account and see the PayPal payout there, you miss the fee deduction. The clean method is: Import PayPal transactions directly, then import the bank transfer.

Real-World Example Scenario: You sell a €100 + €19 VAT product (total €119). BrewMan can integrate with different accounts packages and

Customer pays via PayPal: €119 arrives at PayPal. PayPal deducts fee: e.g., €3.50. PayPal sends €115.50 to your bank account.

Without integration: You see €115.50 in your bank and struggle to prove the €19 VAT liability. With lexoffice: Lexoffice shows €119 revenue, €3.50 expense (PayPal fee), €115.50 net bank inflow. Your VAT report is correct, and your P&L is accurate. Setting Up: Step-by-Step